Time Clock: Should You Be Using It For Your Small Business?

If you own a small business, the chances are that your employees are paid based on the hours that they work. Hence it becomes essential for you to keep an accurate and correct check on the number of hours an employee has logged in. With the help of a time clock, this task is made more accessible. Such devices can also be used as a security measure to help prevent fraudulent use of employee data.

Time Clock

The question is why do you need a time clock? The simple thing is that, for watching time. However, even in small business, there are more than a couple of employees which can make it hard to keep track of how many hours they have been working. For that reason, a time clock system is perfect. It is nothing but an electrical or mechanical device that helps you to keep a track of time. It can be in different varieties like in manual system, in biometric and also in distributed systems.

What Are The Different Types Of Time Clock Devices? 

When it comes to choosing an attendance machine for your system, you will be faced with a lot of options. Each option has its advantages and disadvantages, and the best choice depends on your personal preference as well as your type of business. So, what are the different kinds of log-in machines? 

1. Punch Card Machine: With this type of device, an employee has to insert a time card into the machine, which triggers its mechanism and prints the date and time on the card. The machine is also able to keep a running total of the number of hours worked by an employee, which helps draw up payroll data.
2. Digital Clock: A more modernized version of the punch card machine, where instead of using a time card, an employee uses a card with a magnetic strip and the device records the time and date on it. An alternative version of this type of employee log-in device is an electronic pad, where each employee uses a unique employee code to log in their hours. However, the open time clock systems and the clock apps are not always the right options when it comes to using the best time-showing features. You can also check the overall quality of the clock and the way it records the exact time so that no employee tampers with it.
3. Fingerprint Clocks: This is an excellent example of how time clock machines can act as a security measure. Many businesses prefer this type of device because it eliminates the need for a punch or a time card as well as the need for employees having to memories special codes. Once the device accepts the fingerprint, it will either glow green or produce an audible thank you sound.
4. Hand Punch Clocks: These devices are similar to the fingerprint scanner devices. However, instead of just using a fingerprint, the machine scans your entire had. The process is quick and easy, and it can be completed in just a second. Using the whole hand also prevents people from cheating the system, or performing “buddy cans” where one employee logs in for the other.
5. Time Station: If business owners want to monitor accurately the hours that each worker log-in, they can use timer station, this type of software makes it easier to input payroll data, and data can be easily transferred. 

Time Clock

What type of time clock you select for your business depends on what is within your budget and fits your business practice more. Each system is efficient s in its way, and no matter which you pick, you can be assured that keeping track of the working hours of your employees will be made more accessible.